Job Applicant Privacy Policy

Koinonia Family Services (“Koinonia,” “we,” “our,” or “us”) respects the privacy of all job applicants. This Job Applicant Privacy Policy explains how we collect, use, and protect the personal information of individuals who apply for employment with us.

1. Categories of Personal Information Collected

When you apply for a position with Koinonia, we may collect the following types of information:

• Identification information:
  name, address, phone number, email address, and other contact details.
• Employment and education history:
  résumés, cover letters, references, and professional qualifications.
• Application information:
  responses to job postings, interview notes, and communications with our staff.
• Voluntary demographic information:
  if you choose to provide it for compliance or reporting purposes.

2. Purpose of Collection and Use

We use your personal information only for the following purposes:

• To process and evaluate your application for employment.
• To communicate with you regarding the recruitment process.
• To comply with applicable laws and reporting obligations.

Your information will be treated as confidential.

3. Sharing of Applicant Information

We do not sell or share your personal information with outside parties.

• If you are selected for hire, we will request your express written consent before conducting any required background checks, reference checks, or verifications.
• We may share limited information with service providers (such as recruiting platforms) that assist us with processing applications. These service providers are contractually required to protect your information.

4. Applicant Privacy Rights

Under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), job applicants residing in California have the following rights:

• Right to Know:
  You may request information about the categories of personal data we collect and how we use it.
• Right to Access and Correct:
  You may request a copy of the personal data we maintain about you and ask that we correct inaccurate information.
• Right to Delete:
  You may request deletion of your personal data, subject to legal and operational requirements.
• Right to Non-Discrimination:
  You will not be penalized for exercising your privacy rights.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect applicant information against unauthorized access, disclosure, alteration, or destruction.

6. Data Retention

We retain applicant information only as long as necessary for recruitment and legal purposes. If you are not hired, we may retain your application for a limited period to consider you for future opportunities, unless you request deletion.

7. Questions or Concerns

If you have questions about our job applicant privacy policy or have a job applicant privacy-related concern, please contact us using our contact us page.